Minutes of Board Meeting
The meeting was called to order by
President Frank DeBaca at
The
minutes of the
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Teacher/Staff Breakfast
Frank talked
about the upcoming event and what plans had been made to date.
§
Foundation Scholarship Recipients
The three
recipients of the Foundation Scholarships were Emma Kania, Christine McBeth and
David Baranoski
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Corner project
Frank reported that J. Madafer’s office had come up with a possible solution for the maintenance of the corner. Frank had not been able to get full details from them as of meeting time.
Cathy
Lajarraga provided a written Treasurers report (attached as Appendix B). A motion to approve the
treasurer’s written report as submitted was made, seconded, voted on and
unanimously approved.
Donna Summerville could not be at the meeting. Jeff Thomas
provided a report. He told us that Mrs.
Summerville’s father had passed away. He
stated that the staff is cracking down on tardiness and will begin unannounced
sweeps next week. Because of budget
cuts, the school does not have student monitors, but reorganization of the
current staff helped and they are hanging in there. He reported that the new staff members have
added some strengths to the school. He said that Serra will be one of two high
schools using “student connect” which is a means of accessing school and class
information via the internet.
Jeff
Thomas reported that Serra has been moved to the front of the list for the
marquee project and will have a project manager soon. Other ongoing site projects have been making
progress, although funding and timing remain an issue.
Eric Burtson was unavailable for this evening’s meeting, but
will attend next month’s meeting.
Rob Wright unavailable for meeting tonight and will provide
an update at the next meeting.
Betty
King reported that we are down in membership numbers and dollars this
year. Last year we had about $18,000 in
membership fees and this year we are at about $14,000. This appears to be mostly related to loss of
sever higher level contributors. We are
looking at different strategies of generating memberships. Denise is currently working on getting Serra
alumni to join..
Grant Committee Report
Steve
Donner provided a grant summary (attached as Appendix C). Approximately
$24,000 was requested and approximately $10,000 was granted. Diane Tjalkins spoke about need for hardware
and software upgrades for Serra’s newspaper and yearbook, which is estimated to
be about $5,000. Kelly Bouman also
described the anticipated benefits of the upgrades. She also told us that the Yearbook got a
first place award last year.
Alternatives and other sources were discussed. There was some concern of how long it would
take to get the upgrades in place and Jeff Thomas indicated that the
installation could be expedited. A
motion to approve the grant requested by the newspaper/yearbook not to exceed
the amount of $5,000 was made by Kim Gotfredson and seconded by and Jayme Bouman, voted on and unanimously approved.
Joe
Pisapea spoke for Brian Basteyns to request additional funds for purchase of
football uniforms. The Booster Club has
raised some of funds necessary. Uniforms
will not be needed until March, but there may be a lag time to receive the
uniforms after the order. The Board
indicated that a presentation by the coach and the Booster Club president would
be appreciated.
A
motion to approve the remaining grant requests as submitted was made by Sue
Sommer and seconded by Lori Olsen, voted on and unanimously approved.
Coach
Pisapea reported that the CIF Parents’ Night was not well attended. Winter sports will be coming up in
November. The coaches’ handbook,
parents’ handbook and athletic handbook have been combined and is now
available. Most sports schedules are on
the school’s website.
Dinner Auction Report
Lori
Olsen reported that planning has already begun on next years
auction. The committee is looking at
different alternatives in venues and presentation for this year’s event.
Web Master Report
Barbara
Lefkarites reported that she has updated portions of the site. She has added a
new link, entitled “Exciting New Ways to Help the Foundation.” She wants to revamp layout and make it more
user friendly. She also wants to put
agendas and minutes on the site, as well as identifying some of the Board
members. Frank suggested that changes
could be made but the proposed changes will need to be reviewed before they are
posted.
Christine Eden reported that she has had some difficulty in
staffing the snack bars and was very appreciative of Doug and Sue Sommer for
all their help She
will provide a report of receipts at the next meeting. Frank mentioned that we do not have a
basketball snack bar coordinator yet.
Sports and Activity Recognition
Night
The
first Sports and Activities Recognition Night for the Fall Sports will take
place in December. The Winter and Spring
evenings are scheduled but
the dates not yet confirmed.
Publicity Report
Billye
Sue Dobosz was not present to report.
Teachers Report
Carlie
Spears was not present to report.
Membership Party Report
Kim
Gotfredson reported that the party would be at the Sommers’ home on
Corporate
Linda
Juhasz presented a new format for fundraiser form. She reminded members that Vons e-Script needs
to be renewed by each individual before we get credit for the sale. She also discussed the recycling funds that
may be available.
New Business
Serra
Spirit deadline is October 20th.
Adjourn
President
Frank DeBaca adjourned the business meeting at