Minutes of Board Meeting
The meeting was called to order by
President Frank DeBaca at
The
minutes of the
§
Foundation Board for 2005-2006
Frank reported that several vacancies had been filled.
Maria D’Amato - Vice President
Freshman orientation - Denise Stevens
Assistant Treasurer - Peter Duncan
Teacher Representative - Keri Pisapia
Linda Juhasz- Secretary
Football snack bar shopper - Lisa Parker
He also reported that the following positions are still
vacant.
Auction Acquisition co chair
Buick golf ticket coordinator
Volunteer coordinator for snack bar
Corporate Fundraising
§
Corner project
Frank met with Elyse Lowe of Councilman Madaffers’ office to talk about the MAD balloting issue. The city is going out for bids in July for the Antiqua median project. Bids will be in and reviewed by the November - December time frame and then it will be up to City and the Tierrasanta Community Council as to what will happen next. They would like us to attend the next community council meeting and make them aware of the money we have spent to date on maintaining the corner and impress on them the importance of getting this issue on the next MAD ballot. Frank will draft a letter and take it to June meeting to present to the council
§
Serra Showcase
Frank reported that the Serra Showcase was both well attended and well received. Parents like this format better than the one in the Fall with the strict bell schedule as it gives them more time to talk with teachers. Frank met and talked with several people who where interested in being a part of the Foundation. The Foundation provided ice cream bars that were handed out at the event.
§
Buick Open Funds
The check from the Century Club
was received
check last week. The funds will have to
be distributed to the teams and clubs.
Some teams want it to go to booster club and some to school club. Coach Pisapia will determine to who the funds
should be dispersed.
§
School Identity Project – Steve Hare
Frank
had not met with S. Hare to discuss the project. A rough estimate of the project is still in
the works. Until we can determine the
rough cost of the project, it will be put on hold.
§
Foundation Board Transition Dinner
Frank reported
that Renee Donner is coordinating the June 2nd dinner/meeting. Renee reported that the dinner would be at
Andiamo and the cost would be $15.00.
§
Thank You Notes
Frank reported that the Foundation had received thank you notes from
the girl’s basketball team and Suzie Fore.
Cathy
Lajarraga provided a written Treasurers report (attached as Appendix B). Cathy stated that the
Buick Open money and the grant money need to be distributed. A motion to approve the treasurer’s written
report as submitted was made by Michael Kosty, seconded by Denise Stevens,
voted on and unanimously approved.
Donna Somerville
brought flowers to be presented to Lori Olsen and Susan Whitacre for their great
job on the auction. She acknowledged
Maria D’Amato for volunteering to be the Foundation VP. Donna felt that Serra’s outreach program to
the middle schools brought great people like Maria to our school and the
Foundation. As J. Thomas could not be at
the meeting, Donna reported on the marquee project. As the cost of the project is more than
$15,000, it will have to go out for bid.
This will probably delay the installation until after school starts in
fall. She felt that as Jeff Thomas and
Mike Kosty tied down the specifications on the marquee so well that the bid
process should be simple and should result in the sign we wanted. Donna mentioned that Senior Exhibitions would
be on June 6, 8, 9 and volunteers are needed.
You can contact Stacy Brennan to sign up.
Mike Kosty reported that approximately $32,500 had been raised. The acquisitions committee did a great job this year in getting items that people wanted to bid on. There is a need for more people to help – especially acquisitions. Rob Wright stated that he was impressed with quality of items auctioned off and glad the format of the auction was different this year.
Steve
Donner did not have a grants update but did compliment the Serra NJROTC on the
awards that they had won. He also commented on how they had raised much of the
money they needed to attend the various events on there own and not relied
entirely on the Foundation for funds.
Coach Pisapia
reported that it has been a great year overall.
Most coaches are coming back. The Golf team won Eastern league – 1st
time since 97. The Jeff Pointer Memorial
Lacrosse game will take place this Friday.
He stated that physicals have to be done after June 1 for sports next
year. Please don’t use the old forms –
new packets are being made. Plans are
being made to hold a physical clinic for athletes to get their physicals. He noted that August 15th is the first date
any sport can start practices.
Jonn provided the
following information on the field turf issue. $400,000 is available from the
district for a turf field. An additional
$750,000 would have to be raised for completion of the project. The district has decided on the contractors –
Field Turf for turf – Atlas for the track. Coach Pisapia doesn’t really care
for Field Turf. No company does both the
field and track. An RS has been
submitted. Representatives will come out
to the Serra site and determine the actual cost. Donna is supportive, a little worried about
the $750,000 because once you commit you are in and you have to complete the
project.
Coach Pisapia noted
that the turf and track would last only 8-10 years before it has to be
refurbished. Replacement and up-keep costs are the school’s
responsibility. There are many reasons
to consider a turf field such as the field is always playable, lining is only
done every 3 years, less injuries, less setup time for different sports and
events, and it normally looks much nicer than a turf field. There are a lot of different grants available
to help offset the $750,000. Coach
Pisapia will continue to look at grant options.
He feels a committee should be put together to look for grants,
sponsorship, etc. It will take more than just the school or the Foundation to
take on this project.
Carlie Spears was sick and could not attend so Coach Pisapia presented her report. She stated that teachers thought the Auction cost was too expensive just for appetizers. SDSU students will be painting pictures in the weight room. The Chargers are coming next week for a photo op. Jonn read Carlie’s “resignation” letter thanking the Foundation for all their support. She will continue to support the Foundation.
Denise Stevens wants
pictures from academics and sports to do a collage to show at registration and
other events so that people can see what Foundation is involved in and pays
for. Please send any appropriate
pictures to Denise. She will be sending
new membership envelopes to the counseling office. She will need to spend
approximately $200 to replace the existing supply.
Sports and Activity Recognition
Night
Frank reported that
the next Recognition Night would be June 1st.
He reported that the school has taken over developing the program and
the video. He thanked Renee Donner and
Carol Labuda for their efforts.
Barbara Lefkarites
could not attend. Frank and Bob have talked about updating the website. Barb has some good ideas and they all will
work on it.
Publicity Report
Billye
Sue Dobosz could not attend. The
Foundation had a very good write up on our auction in the last Tierratimes.
Corporate Fundraising &
Tierrasanta Recreation Center Report
Linda Juhasz is working on publicizing more online links.
New Business
Rob Wright brought up publishing a list of Foundation members a couple of times a year in the Tierra times as we had done in the past. Denise Stevens will look into the cost. Rob also brought up that Principal Somerville has ideas about the instructional changes along the lines of the Pruess school so she may come to the Foundation for support of that.
Mike Kosty
recommended that once or twice a year representatives from booster clubs get
together and find out what each organization is planning and try to coordinate their
efforts. They could discuss their common
grounds. The Foundation should provide
the leadership for this effort.
Adjourn
President
Frank DeBaca adjourned the meeting at 7:55 p.m.
The next meeting will be on Thursday June 1 at Andiamo.