Serra High School Foundation
Minutes of Board Meeting
The meeting was called to order by President Frank DeBaca at 6:35 pm. Attendees are indicated in the corresponding sign-in sheet.
The minutes of the February 4, 2004 Foundation Board meeting (attached as Appendix A) were reviewed. A motion was made by Sue Sommer to approve the minutes as submitted, seconded by Linda Juhasz, voted on and unanimously approved.
President’s Report§ Corner Maintenance – Frank reported that he had received a copy of a letter from the City Manager, which did not offer any direct assistance, although he suggested ideas for some possible interim assistance until a ballot issue could be presented. It appears that the Foundation may need to continue responsibility in the meantime
§ 2004-2005 Foundation Vacancies – Frank suggested that a nominating committee be formed consisting of himself and Renee Donner, as well as any others who wanted to be involved in this effort. Frank asked for volunteers. Linda Juhasz volunteered. Positions needed to be filled are Treasurer, Webmaster, Basketball Snack Bar, Assistant Secretary, and possibly an assistant for the Sports Recognition Evenings
§ Possible Foundation Projects – Frank suggested that a committee be formed for this as well. Some of the following funding ideas were identified:
§ Electronic Marquee. Mike Kosty has done some preliminary work and will be making a presentation at the next meeting since unavailable for this meeting.
§ Benches around Q court and new lunch structure.
§ Front office display case (for the wall opposite the one for the staff) to display student-leader pictures similar to the one for the staff. Possibly a Plexiglas covering for both
§ New Science building patio
§ Alumni Bricks
Frank asked for volunteers and as there were none he indicated that if volunteers were not identified, the projects would be tabled for the time being.
§ Foundation Board Transition Dinner – Kyle Dakin volunteered to coordinate.
Steve Clark provided a written Treasurers report (attached as Appendix B). There has not been much change since the last report. Foundation has approximately a $64,177 balance. Some of the funds are restricted and we have a unrestricted fund balance of approximately $24,000. A motion to approve the treasurer’s written report as submitted was made by Kim Gotfredson and seconded by Kyle Dakin, voted on and unanimously approved.
Joe Austin reported that the Accreditation Committee evaluating school gave a positive feedback. The minor recommendations were anticipated to be incorporated into school plan. The Committee will not be submitting final report until June.
Joe Thomas reported that the projects are moving along without major glitches. They are still looking into the Senior Bricks fundraiser and most appropriate locations they could be affixed.
Coach Pisapia reported that winter sports is winding down and starting to implement spring sports. He also is working on coordinating the senior-faculty basketball game. Fields are reported as looking fairly good, although football field may need some work. New volleyball coach is on board, but there is no funding for the JV team. He requested possible consideration of some funding by the Foundation.
Denise Stevens reported that she is gearing up for next year. The counseling office is looking into mailing of Foundation materials and she will be preparing materials.
Snack Bar Report
No report.
Dinner Auction Report
Lori Olsen reported that invitations had gone out and she was hoping for good response. Otherwise, things are moving along. Lori and Susan Whitacre are looking for “Hollywood” decorations.
Opportunity Drawing
Mike Fillat reported that he has more opportunity tickets to sell or give to interested/eager Foundation members.
Grant Committee Report
From the prior meeting, the request for the new scorer's table and padded chairs was reopened. Coach Pisapia reported that Keri Ledeboer investigated other sources of contributions, however, there are limitations for each sport doing so. The request for the table and all chairs is for $6,173 roughly. The money would have to come out of general funds rather than grants. A contest was held with students who proposed possible images that could be used as part of the table. The finalists' graphics were presented to the board and one was chosen.
A motion to approve contribution of up to $6,000 for the purchase of scorer's table, 50+ chairs, and podium as submitted was made by Doug Sommer and seconded by Denise Stevens, voted on and unanimously approved.
Buick Invitational Golf Tournament
Doug Sommer reported that he was expecting a check from the Buick sponsors and disbursements will be made after the check is received, which is anticipated in a few weeks.
Serra Golf Tournament
Sue and Doug Sommer reported that the Serra Golf Tournament Committee met on February 17, 2004, to discuss disbursements of the funds. The following is the Committee’s recommendation for disbursements:
Softball
Booster Club $600
Football Booster Club $600
Lacrosse Booster Club $600
Aquatics Booster Club $600 Totaling $2,400
The following additional disbursements were proposed:
Softball
Booster Club (Janis’ Request) $300
Softball Booster Club (Pat’s Request) $300
Aquatics Booster Club (Brian’s Request) $300
Boys Volleyball (Sue’s Request) $300
Softball Booster Club (John Labeta’s Request) $300
Totaling $1,500
The first set of disbursements for $2,400 was based upon the indicated clubs sponsoring a hole ($300) at the tournament. The $1,500 disbursements were given based upon requested need. The remaining balance of $3,102.92 will be used to fund the trophy case in the gym, which will be coordinated by Joe Thunder.
Special Projects
Sue McBeth was not present to report. Frank indicated that she was working on two projects, but again reminded everyone that Sue is looking for a volunteer to take on this role.
Web Master Report
Larry Michalec provided a report (attached as Appendix C) indicating summary of daily average and monthly totals. Still not getting much response in purchases for featured items, e.g., opportunity drawing, etc.
Sports and Activity Awards
The next Sports and Activities Award Evenings are scheduled for 03/10/2004 and 05/26/2004. Reneé Donner or Jayme Bouman were not present but Frank indicated that he understands that everything is going well. Frank encouraged the Board’s participation.
Teachers’ Report
Coach Pisapia reported that Carlie Spears will be back soon. He also reported that the Battle of Air Bands event is in March and asked if there was interest in running the snack bar.
Publicity Report
Billye Sue Dobosz reported that she was plugging the auction and the dance. The Tierra Times is somewhat selective about the submissions.
Fundraising & Tierrasanta Recreation Center Report
Linda Juhasz reported that Albertsons is sending around a preferred card, but it is not tied to Community Partners program. Linda also reported on status of other efforts to develop fundraising.
New Business
Denise Stevens reported on the fundraiser for the San Diego Sockers soccer game where proceeds to go to the memorial of a former Serra student active in soccer and lacrosse. Linda Juhasz made a motion that a small donation ($100) be made by the Foundation, seconded by Mike Fillat, voted on and unanimously approved.
Frank introduced Sherry and Peter Duncan as new Foundation Board members.
Adjourn
President Frank DeBaca adjourned meeting at 8:10 p.m. Next meeting tentatively will be Wednesday, April 7, 2004 at 6:30 p.m. in the school media center. Meeting schedule may change due to Spring Break.